Privacy Policy
Last updated: April 2026
1. Introduction
Melkbos Athletic Club (“MAC”, “we”, “our”, or “us”) is committed to protecting the privacy and personal information of our members, visitors, and participants. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the Protection of Personal Information Act (POPIA) of South Africa.
2. Information We Collect
We only collect information that is reasonably necessary to operate the club, manage memberships, and support club activities. This may include:
- Name and surname
- Email address and mobile number
- Emergency contact and medical declaration information
- Membership status, ASA licence information, and club participation records
- Run history and activity data (if connected via approved fitness platforms)
- Payment and order records related to club fees, events, or merchandise
3. How We Use Your Information
Your information is used strictly for club-related purposes, including:
- Managing memberships and member communication
- Processing payments, orders, and registrations
- Ensuring member safety during training and events
- Maintaining accurate ASA and club compliance records
- Providing access to member dashboards and activity history
4. Sharing of Information
Melkbos Athletic Club will never sell, rent, or share member information with any third party, unless:
- The member has explicitly requested or authorised the sharing
- It is required to comply with legal or regulatory obligations
- It is necessary for ASA affiliation or official athletic compliance
We do not use member data for advertising, profiling, or commercial resale.
5. Activity & Fitness Data
If you choose to connect a fitness platform (such as Strava or Garmin), only the minimum activity data required for club tracking and statistics is accessed. This data remains under your control and can be disconnected at any time from your account settings.
Payments (No Card Details Stored)
Melkbos Athletic Club does not collect, store, or process credit/debit card details on our servers. Payments are handled securely by our approved payment providers (for example, Yoco).
When you make a payment, your card details are entered directly into the payment provider’s secure system. MAC receives confirmation details such as payment status, order reference, and amount paid.
For more information on how Yoco handles payment and personal information, please refer to Yoco’s privacy policy.
6. Data Security
We take reasonable technical and organisational measures to protect personal information, including secure access controls, encrypted connections, and restricted administrative access.
7. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction or updating of your information
- Withdraw consent for optional data usage
- Request deletion of your data where legally permissible
8. Changes to This Policy
This policy may be updated from time to time to reflect operational or legal changes. The latest version will always be available on this website.
9. Contact
If you have any questions regarding this Privacy Policy or how your data is handled, please use the contact page on this website.